How To Make A UPS Shipping Label: Step-by-Step Guide

Nick Leason

-Oct 17, 2025

How To Make A UPS Shipping Label: Step-by-Step Guide

Need to ship a package with UPS but unsure how to create a shipping label? This guide provides a comprehensive walkthrough on generating a UPS shipping label, covering online methods, in-person options, and key considerations for successful delivery. We'll address common questions and potential pitfalls to ensure your package arrives safely and on time.

Key Takeaways

You can create UPS shipping labels online, at a UPS Store, or through authorized shipping outlets.
Online label creation offers convenience and potential cost savings.
Accurate package information (weight, dimensions, address) is crucial for correct label generation and shipping costs.
Consider insurance and tracking options for added security and peace of mind.
Proper label placement is essential to avoid shipping delays or issues.

Introduction

Shipping packages through UPS is a common practice for businesses and individuals alike. A crucial step in this process is creating a shipping label. This label contains essential information that ensures your package reaches its destination accurately and efficiently. This guide provides a detailed explanation of how to make a UPS shipping label, covering various methods and best practices. Whether you're a seasoned shipper or sending a package for the first time, this information will help you navigate the process smoothly. — Halo Season 3: Release Date, Cast, Plot & More

What & Why of UPS Shipping Labels

What is a UPS Shipping Label?

A UPS shipping label is a document affixed to a package that contains vital information for its transit and delivery. This includes: — How To Watch NFL Network: Your Complete Guide

Sender and recipient addresses: Clearly indicates where the package is coming from and its final destination.
Tracking number: A unique identifier that allows you and the recipient to monitor the package's progress.
Service level: Specifies the shipping speed and any special handling requirements (e.g., UPS Ground, UPS Next Day Air).
Weight and dimensions: Used to calculate shipping costs and ensure proper handling.
Barcode: A machine-readable code that facilitates automated sorting and tracking.

Why are UPS Shipping Labels Important?

Accurate Delivery: The label provides clear instructions for UPS to deliver the package to the correct address.
Package Tracking: The tracking number allows you to monitor the package's journey and estimated delivery date.
Efficient Processing: The barcode and other information on the label enable UPS to sort and route packages quickly and efficiently.
Legal Compliance: Shipping labels comply with regulations and ensure proper handling of packages.

Benefits of Creating a UPS Shipping Label

Convenience: Creating a label online saves time and eliminates the need to fill out forms manually.
Accuracy: Online tools often validate addresses and provide accurate shipping cost calculations.
Cost Savings: You may be eligible for discounts when creating labels online.
Tracking and Visibility: The tracking number provides real-time updates on your package's location.

Potential Risks of Incorrect Labels

Delivery Delays: Incorrect or incomplete information can cause delays in delivery.
Misdelivery: Packages may be delivered to the wrong address if the label is inaccurate.
Additional Fees: You may incur extra charges for address corrections or other issues caused by an incorrect label.
Package Loss: In severe cases, an illegible or missing label can result in the loss of your package.

How to Create a UPS Shipping Label: Step-by-Step

There are several ways to create a UPS shipping label. The most common methods include online creation and in-person options.

1. Online via the UPS Website

This is the most convenient method for many users. Here's a breakdown of the steps:

Visit the UPS Website: Go to UPS.com and click on "Shipping" then "Create a Shipment."
Create a UPS Account (or Log In): If you don't have an account, you'll need to create one. This allows you to save addresses, track shipments, and manage your shipping history. If you already have an account, log in.
Enter Sender and Recipient Information: Accurately fill in the "Ship From" (your address) and "Ship To" (recipient's address) sections. Double-check for typos and ensure the addresses are complete, including apartment numbers or suite numbers.
Enter Package Details:
- Packaging Type: Select the appropriate packaging type (e.g., your own packaging, UPS Express Box, UPS Tube).
- Weight: Weigh your package and enter the weight accurately. Overestimating can lead to higher costs, while underestimating can cause delays.
- Dimensions: Measure the length, width, and height of your package and enter these dimensions. This is crucial for accurate shipping cost calculation.
Choose a Shipping Option/Service: Select the desired service level based on your delivery timeline and budget (e.g., UPS Ground, UPS 2nd Day Air, UPS Next Day Air). Each option has different delivery speeds and costs.
Add Additional Options (Optional):
- Insurance: Consider adding insurance to protect against loss or damage. The cost of insurance depends on the declared value of your package.
- Delivery Confirmation: Choose options like signature confirmation to ensure the recipient signs for the package.
- Additional Handling: Select this if your package requires special handling due to its size, weight, or fragility.
Review and Pay: Carefully review all the information you've entered. Make sure everything is accurate before proceeding to payment. You can pay with a credit card or a UPS account.
Print the Label: Once you've paid, you'll be able to print the shipping label. Use a laser printer for the best results, as inkjet labels can smudge. If you don't have a printer, you can choose to have UPS print the label for you at a UPS Store (additional charges may apply).
Affix the Label: Securely attach the label to your package using clear packing tape. Make sure the entire label is visible and the barcode is not obscured. Avoid placing the tape over the barcode, as this can interfere with scanning.

2. At a UPS Store

If you prefer in-person assistance or don't have access to a printer, you can create a shipping label at a UPS Store.

Find a UPS Store: Use the UPS website or app to locate the nearest UPS Store.
Bring Your Package: Take your package to the store.
Provide Information: A UPS Store employee will assist you in creating the label. You'll need to provide the sender and recipient addresses, package weight and dimensions, and desired shipping service.
Pay for Shipping: Pay for the shipping label and any additional services (e.g., packing materials) at the counter.
Affix the Label: The UPS Store employee can help you attach the label to your package.

3. Through Authorized Shipping Outlets

Some authorized shipping outlets, such as The UPS Store, also offer label creation services. The process is similar to creating a label at a UPS Store.

4. Using the UPS Mobile App

The UPS Mobile App offers a convenient way to create shipping labels from your smartphone or tablet.

Download the UPS Mobile App: Download the app from the App Store (iOS) or Google Play Store (Android).
Log In or Create an Account: Log in to your existing UPS account or create a new one.
Start a Shipment: Select the "Ship a Package" option.
Enter Information: Follow the prompts to enter sender and recipient information, package details, and shipping options.
Pay and Print: Pay for the label through the app and print it if you have a printer. You can also choose to have UPS print the label for you.

Examples & Use Cases

E-commerce Business: An online retailer uses UPS to ship products to customers. They create labels online, print them, and schedule pickups or drop off packages at a UPS Store.
Individual Sending a Gift: A person sending a birthday gift to a friend uses the UPS Mobile App to create a label, pay for shipping, and drop off the package at a UPS drop box.
Business Shipping Documents: A company ships important documents using UPS Next Day Air. They create a label at a UPS Store to ensure fast and reliable delivery.
Returning an Item: A customer returning an online purchase uses a prepaid UPS shipping label provided by the retailer. They simply affix the label to the package and drop it off at a UPS location.

Best Practices & Common Mistakes

Best Practices

Double-Check Information: Always double-check all information, especially addresses, before creating the label. Errors can lead to delays or misdeliveries.
Use Accurate Weight and Dimensions: Accurate weight and dimensions are crucial for calculating the correct shipping cost. Use a scale and measuring tape to get precise measurements.
Choose the Right Service: Select the appropriate shipping service based on your delivery timeline and budget. Consider factors like guaranteed delivery times and insurance options.
Securely Affix the Label: Use clear packing tape to securely attach the label to your package. Make sure the entire label is visible and the barcode is not obscured.
Keep a Copy: Keep a copy of the shipping label for your records. This will help you track the package and resolve any issues that may arise.

Common Mistakes

Incorrect Addresses: This is the most common mistake. Always verify the recipient's address before creating the label.
Inaccurate Weight and Dimensions: Underestimating weight or dimensions can result in additional charges or delays.
Illegible Handwriting: If filling out a label manually, write clearly and legibly.
Damaged Labels: Protect the label from damage by using clear packing tape and ensuring it is securely attached.
Improper Packaging: Use appropriate packaging materials to protect your items during transit. Poor packaging can lead to damage and void insurance claims.

FAQs

1. Can I use a handwritten label for UPS shipping?

While possible, it's strongly discouraged. Handwritten labels are prone to errors and can be difficult for automated sorting systems to read. Creating a label online or at a UPS Store is the best practice.

2. How much does it cost to create a UPS shipping label?

The cost of a UPS shipping label depends on several factors, including the weight and dimensions of the package, the destination, and the chosen service level. You can get a quote using the UPS website or app.

3. Can I reuse a UPS shipping label?

No, UPS shipping labels are unique and can only be used once. Attempting to reuse a label can result in delays or misdelivery.

4. What if I make a mistake on the shipping label?

If you make a mistake before printing the label, you can usually edit the information online. If you've already printed the label, you'll need to void the shipment and create a new label. Contact UPS customer support for assistance. — Lake Cachuma Weather: Your Complete Guide

5. Where do I drop off my package after creating a label?

You can drop off your package at a UPS Store, a UPS drop box, or schedule a pickup online or through the UPS app.

6. How long is a UPS shipping label valid?

A UPS shipping label is typically valid for a specific period, usually a few days. Check the expiration date on the label or contact UPS for more information.

Conclusion with CTA

Creating a UPS shipping label is a straightforward process, whether you choose to do it online, at a UPS Store, or through the mobile app. By following these steps and best practices, you can ensure your package is delivered accurately and efficiently. Ready to ship? Visit UPS.com today to create your shipping label and get your package on its way!

Last updated: October 26, 2023, 14:30 UTC